Employee Attendance Tracker with Heatmap & Summary

Overview of the employee attendance tracker

This template provides a programmable solution for monitoring workforce presence and analyzing availability trends. It organizes data across two distinct sheets—"Attendance" and "Employees"—to separate static personnel registries from dynamic daily logs.

• Combines manual data entry with automated statistical aggregation.
• Features a Python-powered heatmap for visual trend analysis.
• Designed for tracking employee attendance across multiple departments.

Attendance sheet components

Attendance log table

The Attendance_Log serves as the primary data entry point for daily records. It structures input using specific columns including Date, Employee_ID, Employee_Name, Department, and Status. This table allows for granular tracking of workforce activity over time.

• Supports multiple status categories: Present, Late, Absent, Sick Leave, and PTO.
• Currently populated with records spanning a five-day work week.

Summary statistics section

Located in columns G through I, this section provides immediate visibility into workforce metrics. It aggregates total record counts and breaks down specific counts by status type to provide a snapshot of team availability.

• Calculates overall attendance rates based on present-to-total ratios.
• Breaks down individual attendance percentages per employee.

Python heatmap visualization

The visualization occupies the region J1:P23 within the sheet. It utilizes Python code to visually cross-tabulate attendance patterns, allowing users to spot coverage gaps or recurring absence issues instantly.

• Color-codes status distributions to highlight trends or issues.
• Updates dynamically based on the data in the attendance log.

Employees sheet structure

This sheet acts as the master registry for workforce data. It contains the "Employees_Table," which stores static information such as Employee_ID, Employee_Name, Department, Employment_Status, and Start_Date.

• Contains ten sample records for initial reference.
• Serves as a reference point for populating the daily log.

How to use the employee attendance tracker template

• Reference the Employees sheet to confirm ID and department details.
• Input daily status updates into the Attendance_Log on the Attendance sheet, similar to how one might use an employee timesheet template.
• Review the summary section for real-time calculation of attendance rates.
• Analyze the Python heatmap to identify absenteeism trends or coverage gaps.

Who this employee attendance tracker is for

• HR professionals needing a customizable method, such as an HR time and attendance software, to track employee attendance.
• Department heads monitoring team availability and PTO usage.
• Small business owners requiring a free employee attendance tracker alternative to complex software.
• Analysts looking for a Python-integrated solution for workforce data visualization.

Use Quadratic to track employee attendance

• Centralize daily attendance logs and static employee data across two linked sheets.
• Input daily status updates with categories like Present, Late, Absent, Sick Leave, and PTO.
• Automatically calculate overall and individual attendance rates and status breakdowns in real time.
• Visualize attendance patterns and identify coverage gaps or recurring absence issues with a Python-powered heatmap.
• Monitor workforce presence and analyze availability trends across multiple departments.

Duplicate this Employee Attendance Tracker file